Looking for a one-on-one meeting template for your meetings with direct reports?
Here are 9 different one-on-one meeting agenda templates you can use to have great conversations:
- Weekly check-in
- Chronological one-on-one meeting
- Bi-weekly one-on-one meeting
- First one-on-one meeting
- Skip-level one-on-one meeting
- Remote one-on-one meeting
- Peer one-on-one meeting
- Quarterly performance review
- End of year one-on-one meeting
- [BONUS TEMPLATE]
?? Fun fact: We built a one-on-one meeting app where you can create and customize your own templates!
#1 Weekly Check-in
A template for your weekly one-on-one meetings with direct reports.
- Personal/Top of mind: Start your one-on-one meetings with a personal check-in. How are things outside of work? Any important updates that you should talk about?
- Employee?s talking points: Important decisions, learnings, results, questions, and FYI topics that you (the manager) should know about.
- Manager?s talking points: Information to cascade down to your direct report, recognition, and suggestions for improvement.
- Priorities for the week ahead: Encourage your direct report to come prepared with a list of tasks for the upcoming week. Then, spend some time coaching them on those priorities.
- Development and growth: Follow-up on skills development, career objectives, and previous feedback.
#2 Chronological One-on-One Meeting
Structure your one-on-one meetings based on past challenges, present priorities, and future opportunities.
We call this the chronological one-on-one meeting template:
- Last week?s wins and challenges
- Present priorities
- Future opportunities
#3 Bi-Weekly One-on-One Meeting [8 Key Topics]
Using these 8 headings will ensure that your one-on-one meetings cover key topics that might get overlooked otherwise ?
- What?s top of mind: Updates/Things we should talk about.
- Things that went well these past weeks: Recent wins and positive news.
- Learnings: Things we?ve learned or could?ve done differently.
- Priorities: Top things we?re focusing on, from now until the next time we meet.
- Challenges: Roadblocks/concerns ? and ways we can work them out.
- Team Dynamics: Is there anything we can do to improve team culture?
- Feedback: Recognition and suggestions for improvement.
- Career Development/Career Conversations: Follow up on your direct report?s career goals.
#4 First One-on-One Meeting
A template for your first one-on-one meeting with a new employee.
- What do you like to do outside of work?
- What motivates you the most?
- What kind of projects are you most excited to work on?
- What is your preferred method of communication?
- How do you prefer to receive recognition ? publicly or privately?
- What makes one-on-ones the most valuable for you?
- What are your short, medium, and long-term career goals?
- What does success look like in the next 30 days?
- How can I help / What are some questions you?d like to ask me?
#5 Skip-Level One-on-One Meeting
Whether you?re a senior manager, director, or CEO, use this Skip-Level Meeting template to connect with the employees that don?t report directly to you.
- Are you happy in your role? What could make it better for you?
- When have you felt the most proud about being a part of the company?
- What?s one thing we should start, stop, and continue doing as a team?
- What do you find unclear about our strategy and vision?
- What?s the best part of working with <their manager>?
- What do you wish <their manager> would stop doing/do more of?
- What do you like to do in your free time? / What?s your favorite book, podcast, or movie?
#6 Remote One-on-One Meeting
A one-on-one meeting template to build rapport, set priorities, and support employees that work remotely.
- Top of mind: Things you should talk about.
- Priorities since we last met: What have you been working on?
- Priorities until we meet again: Top things you?re focusing on, from now until the next time we meet.
- Things that went well this week: Recent wins and positive news.
- Challenges: Roadblocks/concerns and ways we can work them out.
- Feedback: Recognition and suggestions for improvement.
Other suggested questions for your remote one-on-one meetings:
- Are you happy with our team?s level of communication? How could we improve it?
- Do you feel that the company supports remote staff effectively? How can we support you more?
- Do you think our decision-making processes include those that work remotely?
- How do you manage distractions during the day? Is it a challenge for you?
#7 Peer One-on-One Meeting
One-on-one meeting questions to improve cross-departmental collaboration.
- What?s one thing I can do to make your job easier?
- What?s something we could change about our processes?
- What projects/initiatives/events should our teams know about?
- How can my team help your team be successful in the next couple of weeks?
- What?s something we can do to improve cross-departmental/cross-functional collaboration and communication?
#8 Quarterly One-on-One Meeting / Performance Review
A meeting agenda template to exchange feedback, celebrate wins, and set goals for the upcoming quarter.
- 360 Feedback: Shoutouts and suggestions for improvement from your fellow teammates.
- Achievements: What are you most proud of this quarter?
- Opportunities: What would you like to improve?
- Ideas for the team/company: What could we (team/company) do better ? what should we try?
#9 End of Year One-on-One Meeting
A one-on-one meeting template for your end of the year review.
- What are you most proud of this year?
- What could have gone better this year?
- What are 3 things you learned?
- What would you like to focus on/improve in the upcoming year?
10 One-on-One Meeting Questions Great Managers Ask their Direct Reports
- How?s life outside of work?
- What are your top priorities this week?
- What?s one recent win and one recent situation you wish you handled differently?
- Would you like more or less direction from me?
- Are there any skills that you?d like to acquire in the short term?
- How do you find working with the team? What we can do to improve team culture?
- Are our meetings a good use of your time? What can we do to improve them?
- Do I give you enough feedback?
- What?s something I should consider changing or start doing?
- What are your short, medium, and long-term professional goals?
Looking for more meeting agenda templates?
Check out the Fellow meeting template library ?